MINUTES
October 15, 2009


The Board of Directors of Region XIV Education Service Center met in regular session on Friday, October 15, 2009 at 12:30 p.m. in the Center offices located at 1850 Highway 351; Abilene, Texas.

Members present: Dr. Gene Shelhamer, Patsy Hamric, Dr. Herman Schaffer, Larry LeFevre, Francene Allen-Noah and Barbara Pittman.

Members absent: Jim Rominger

Staff Members present: Ronnie Kincaid, Kenneth Thompson, Emilia Moreno, Rose Burks, Lenora Peterson, Norma Whitis, and Taressa Huey. Absent: John Stevens

Dr. Shelhamer called the meeting to order at 12:40 p.m.

Dr. Shelhamer called for the approval of August Board minutes. Larry LeFevre made a motion to approve the minutes and Mrs. Pittman seconded the motion.

Board Report was reviewed by Mr. Kenneth Thompson. Dr. Schaffer made a motion to approve Board Report as presented and Ms. Allen-Noah seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Board Report is attached to and made a part of this record.)

Mr. Thompson presented the Investment Report and Dr. Schaffer made a motion to approve the Investment Report as presented and Ms. Allen-Noah seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Investment Report is attached to and made a part of this record.)

Mr. Thompson reviewed CBF Legal and CBF Local for discussion of the Investment Policies. Dr. Schaffer made a motion to acknowledge by signing Board Acknowledgement document the formal review of CBF Legal and CBF Local and Ms. Allen-Noah seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Policies are attached to and made a part of this record.)

Mr. Thompson asked for approval of his training received by TASBO by signing the Investment Training Resolution. Ms. Allen-Noah made a motion to approve the Resolution and Mr. LeFevre seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Investment Training Resolution is attached to and made a part of this record.)

Mr. Thompson reviewed Corporate Banking Resolutions for 6 American State Bank Certificates and reported purchase of these for Region 14. Dr. Shelhamer, Dr. Schaffer, Ronnie Kincaid and Kenneth Thompson would be the signer of record. The Board Resolution was approved on a motion by Dr. Schaffer and Ms. Allen-Noah. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Board Resolutions are attached to and made a part of this record.)

Policy Update #14 was reviewed by Mr. Kincaid. Ms. Pittman made a motion that the Board add, revise or delete (Local) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 14 with the designed changes in Local Policy. Dr. Schaffer seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Policy Update #14 Explanatory Notes are attached to and made a part of this record.)

Mr. Kincaid reported the projection of work as laid out in the Comprehensive Plan and asked for Board approval of the document. Mr. LeFevre made a motion to approve the Comprehensive Plan and Mrs. Hamric seconded the motion. None opposed. Passed unanimously. (A copy of the Comprehensive Plan will be stored in electronic format.)

Mrs. Peterson reviewed the Head Start and Early Head Start Budget including credit card expenditures. Dr. Schaffer made a motion to approve the HS & EHS Budget as presented and Mrs. Pittman seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (HS & EHS Budgets are attached and made a part of this record.)

Head Start Policy and Procedure 1304.21(c) is to change the order of classroom teachers visits with parents and do at least parent teacher conferences and 2 home visits. Dr. Schaffer questioned home visits. Ms. Allen-Noah made a motion to approve and Mrs. Pittman seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed Unanimously.

Head Start Policy and Procedure 1306.20(b) to clarify questions about supervision of children was approved on a motion by Ms. Allen-Noah and seconded by Mrs. Pittman. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously.

Head Start Policy and Procedure 1308 for developmental issues rather than special education issues was approved on a motion by Mrs. Pittman and seconded by Ms. Allen-Noah. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously.

Head Start Policy and Procedure 1304.52(k) (1)-(3) for Training and Development was approved on a motion by Dr. Schaffer and seconded by Mr. LeFevre.. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (All Head Start Policies and Procedures are attached to and made a part of this record.)

Mrs. Peterson presented Head Start Orientation for ESC Governing Body. Other shared items are attached to and made a part of this record. Input and Signatures were obtained from Board Members regarding the Orientation and Reports.

Grievance Policy and Procedure for Head Start was approved on a motion by Dr. Schaffer and seconded by Ms. Allen-Noah. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously. (Grievance Policy and Procedure is attached to and made a part of this record.)

Mrs. Peterson also shared the monthly program information summary, enrollment reports including attendance, and the monthly reports on meals and snacks.

Mr. Kincaid requested employment for Tony Huey to serve as the Stimulus Consultant for 110 days the next 12 to 18 months at his previous daily rate. Mrs. Hamric made a motion to approve this employment and Ms. Allen-Noah seconded the motion. Dr. Shelhamer called for all in favor say aye. None opposed. Passed unanimously.

There being no further business, Dr. Schaffer made a motion to adjourn at 1:40 p.m. and Ms. Allen-Noah seconded the motion.









































Approved:___________________________

Chairman: __________________________

Secretary:__________________________